In the world of weddings, there’s a common misconception that hosting a “low key” event at your residence under a tent is somehow less demanding and less work for the DJ. Comments like, “It’s just a small backyard party,” or “We don’t need all the bells and whistles,” often lead to the assumption that a simpler setting translates to a lighter workload. However, this couldn’t be further from the truth.
DJs who take on the challenge of spinning tunes in outdoor, non-traditional settings such as your backyard, state parks, beaches, or any location without the luxuries of a conventional venue face a unique set of challenges that make their job more demanding and intricate than ever.
1. The Weather: DJs must combat the elements, dealing with sun glare, fluctuating temperatures, and protecting their equipment from overheating. The great outdoors can be unpredictable, and DJs have to adapt to it all. It’s more than just bringing a pop-up tent.
2. Nature’s Surprises: From rogue wasp nests to wildlife (yes this has happened), DJs need to be ready for the unexpected.
3. Extra Cleanup: Outdoor settings often mean dealing with dirt, sand, pollen, and dust, which translates to additional cleaning and maintenance for their gear.
4. Power Predicaments: Unlike indoor venues with reliable electrical outlets (usually), outdoor locations may require careful consideration of power sources and potential generator setups. Unfortunately, the 1000W Honda Generator will not cut it.
5. Audio Adjustments: Dialing in microphones to work effectively in windy conditions can be a real challenge, and DJs must ensure everyone can hear clearly. Acoustics in a tent are also much different than a banquet hall, this means sound will travel differently both for guests and neighbors.
6. Spatial Complexities: Navigating tight, unconventional layouts and sharing spaces with other vendors adds complexity to the DJ’s responsibilities. Will there be a separate tent for dinner and another for dancing? All factors DJs need to know.
7. Heavy Lifting: DJs are no strangers to hauling heavy gear, often over challenging terrains like gravel, mulch, or grass.
8. Outdoor Facilities: Forget about the convenience of indoor restrooms – outdoor events often involve portable bathrooms. While the country club or hotel will have facilities that can accommodate many people at once, consider the lines at the porta-potty when the lens of the DJ.
9. Safety First: Eliminating trip hazards on uneven surfaces like grass becomes a top priority to ensure the safety of guests and other vendors.
10. Accessibility Challenges: There are no elevators or ramps in outdoor settings, which means DJs have to transport their equipment without the luxury of convenient walkways.
11. Temperature Shifts: As the night falls, condensation can accumulate on equipment, requiring constant monitoring and care.
12. Cleanup in the Dark: Post-event cleanup often happens in the dark, making it more labor-intensive and meticulous.
13. Noise Concerns: DJs need to be mindful of noise levels to avoid disturbing neighbors or violating noise ordinances.
In essence, professionally handling the unpredictability of outdoor settings demands extra preparation, effort, expertise, top-notch technology, and adaptability. When you inquire about the price for a DJ at your “low key” outdoor wedding, you’re not just paying for someone to play music; you’re paying for a skilled professional who can make the seemingly impossible appear effortless.
The next time you plan an outdoor event and consider hiring a DJ, remember that their role extends far beyond spinning tracks. They’re the conductors of your musical experience, battling the elements, managing logistics, and ensuring your special day is filled with the perfect soundtrack. So, don’t underestimate the dedication and hard work that goes into making your “relaxed outdoor wedding” a memorable and harmonious celebration.
Kibar Moussoba - DJ - Pianist - EmCee 